Document distribution software provides companies with various tools that make it easier for employees to request, gather and organize documents, manage them and share them with security, in either paper or electronic format. It automatizes numerous processes and cuts down on the time spent sending and resending documents.

Before deciding on a document management solution, you must understand your needs. Some of the most popular features are:

Automate your digitization tasks by using scans of images and OCR that can read the text and convert it into searchable metadata. You can then search and find documents quickly.

A simple interface makes it easy for users to organize and find documents. It also provides the ability to tag and track files, as well as an individual dashboard that can display important metrics like document counts and workflow statuses. It also supports powerful integrations, such as Application Programming Information (API) and point-and click integrations with more 500 applications.

Assuring that team members have access to the most current versions of documents by using document backup and version control. This feature helps protect important documents against being accidentally deleted or overwritten and allows you to go back to edits made in the past.

Help clients to access and view documents by providing a secure customer portal. It's quicker and more efficient to share files via email attachments. Some document management software offers added client portal features including eSignature integration, as well as core workflow software integrations to enhance collaboration between your company and your customers.