Before the advent of virtual datarooms, when a company was sold or capital raised, the entity that acquired the company would request the seller for financial and historical documents. The information was kept in a secure space that stakeholders could visit to examine the documents. Nowadays, these information rooms have been replaced with virtual data rooms that make it easier to share and examine documents.

If you're in the process of launching your own data room, you must think about what you would like to include and with whom you will share access. Based on the stage of your company's development, certain files could be more important than others. For instance, if your startup already has a proven track record, investors may be looking for more detailed budgets and revenue projections than if the company is still in its initial stages.

Once you have decided what you're going to include, organise and upload the files. Create a folder system that is appropriate for your company and use consistent naming practices to make it easy to locate documents. You can also include metadata to provide more context to the files. The files should be organized into subfolders to ensure that users find the information they are seeking.

After you have uploaded all of the necessary files, browse through and assign access to users in the Dataroom Documents section (if you are using the Pro version). You can select the document that you want to assign access to and then select the appropriate groups. Click on "Add another group(s)," if you need to add any new ones.