A board meeting is a crucial part of the decision-making process in businesses. The board meetings are where members debate operational documents to guide the company's growth in a direction that optimizes productivity. They also vote on important decisions that will affect the future direction of the company. The board is responsible for making the right decisions and staying up-to-date on the business's activities in all aspects, even although the CEO is typically in charge.

The agenda for the board meeting is usually sent out to members in advance so that they can prepare themselves and review it prior to the meeting. This allows the board members to focus on what is most important and avoid distractions.

It is essential to read and approve the minutes from the meeting before moving on to the next item. This will let the board know what was discussed and approved during the previous meeting, and then move on to the rest of the meeting with complete confidence.

Once the old business has been concluded the chair will announce new items that need discussion or vote. This includes any motions the board is required to consider for the company including changing the company's articles or authorizing certain transactions. They can be voted on and recorded in the minutes.

During the discussion part of the meeting, it's essential to focus on the topic at hand and be respectful of any opinions that are expressed. It's also important to avoid distracting activities like checking emails and using phones, or keeping up on pending tasks during the meeting.