A data room can provide a safe environment for sharing confidential business files with investors, partners, and other stakeholders. It comes with features like watermarking, auditing, and granular settings for access control. When choosing a Data Room vendor, consider what types of security the product offers and whether it supports the files your team utilizes.

Some providers also provide extra safety features such as auto-indexing or fence view. In addition, look for a solution that allows you to synchronize the contents of your desktop, FTP, or other external storages to the data room for speedy and easy arrangement. Also, check whether the data room you choose has a multilingual search engine and OCR for searching text within PDF and images documents.

It is important to know if the provider you choose can remove certain parts of the document or even the entire document. This feature will help protect your sensitive information by removing all personal information from PDFs and images.

Some of the best VDR providers provide comprehensive analytics and reporting capabilities that allow you to monitor the activity of your virtual data room. Look for a solution which can track all uploads, downloads, and views of files, as well as allowing you to create customized reports based on this activity.

Another thing to look for is a free trial that lets you test the premium features, including uploading data, new collaboration and security features without the requirement for a long-term commitment. iDeals offers a trial period of 30 days that provides unlimited preparation time, two admins 500 MB of storage, secure watermarking for files and dynamically changing as well as basic digital rights management system.